Tiny Changes is committed to protecting and respecting your privacy.
Please read this Privacy Notice, together with any other privacy notice that we may provide to you, as it contains important information about how we collect, manage, use and protect your personal data.
By accessing www.maketinychanges.co.uk (the “website”) or otherwise providing information to us, you agree to our privacy practices as set out in this Privacy Notice.
We may change this Privacy Notice from time to time. Please check this policy frequently to ensure you are aware of the most recent version and the date that it was last updated.
This policy was last updated in July 2018.
If you have any questions regarding this policy or about our privacy practices, please contact us at firstname.lastname@example.org or by writing to us at Tiny Changes Princes Exchange, 1 Earl Grey Street, Edinburgh EH3 9EE, and marking your query for the attention of Tiny Changes.
When we say ‘TC’, ‘we’ or ‘us’ in this policy, we are referring to Tiny Changes which is a registered charity in Scotland (Scottish Charity No. SC049112) with its principal office at 1 Earl Grey Street Edinburgh EH3 9EE.
TC is a “data controller” of the personal data that you provide to us. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you. What information we collect will depend on your interactions with us.
However, we have grouped together the types of information that we may collect from you as follows:
We may also collect, store and use the following special categories of personal data:
We use information held about you in the following ways:
We may, with your consent, text or e-mail you to provide you with l information about our activities and appeals or provide you with our e-mail newsletter, which is used to inform you about news, events and activities associated with TC, as well as issues relevant to the objectives set out in our constitution. You can unsubscribe at any time through an automated system. This process is detailed at the footer of each email. If an automated un-subscription system is unavailable clear instructions on how to unsubscribe will be detailed instead.
We may occasionally, with your consent, call you to provide you with information about our activities and appeals or provide you with information about services provided by us. You may unsubscribe to calls by instructing the person calling you or by contacting us at any time.
We may also communicate with you by post when it is in our legitimate interests to do this and when these interests do not override your rights. Those legitimate interests include providing you with information on our appeals, membership, services, fundraising, newsletter requests, feedback, and other activities. You have the right to contact us at any time and opt-out of receiving such communications.
There are a number of lawful reasons for us to process your personal data.
One of these is called ‘legitimate interest’ and means that we can process your personal data if (i) we have a genuine and legitimate reason; and (ii) are not harming any of your rights and interests.
We will use your personal data for the purposes of charity administration, fundraising, processing donations, and our other charitable activities.
Whenever we process your personal data for our legitimate interests, we will consider and balance any potential impact on you and your rights under data protection law.
Other legal bases that we will rely on include:
Sometimes your personal data may be used for statistical purposes but only in a form that no longer identifies you.
We will hold your personal data on our systems for as long as is necessary to fulfil the purposes that we collected it for, including for the purposes of satisfying any legal, accounting or other reporting requirements.
By law, we are required to retain certain information for a prescribed period of time. For example, we will keep a record of donations subject to gift aid for at least seven years to comply with HMRC rules. In circumstances where there are no such legal requirements, to determine the appropriate retention period, we will consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we are processing your personal data and whether we can achieve those purposes through other means.
Therefore, some information may be kept for more or less time depending on how long we reasonably feel it is required for.
We review our retention periods for personal data on a regular basis.
In some circumstances, we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
If you ask us to delete your information in accordance with your rights set out below, we will retain basic information on a suppression list to record your request and to avoid sending you unwanted materials in the future.
Our Annual Report and Accounts are published annually and are made available to the public. Other than to the extent that your information may be contained within the Annual Report and Accounts, we will NOT sell your personal data to any third parties.
We may share your information with selected third parties including:
We may disclose your personal information to third parties to:
The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”) for the purposes described in this policy. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing.
You have a number of rights. If you would like to exercise any of these rights, please contact us using the details set out below in the ‘Contact Us’ section. If you exercise any of these rights we may ask for proof of identity and sufficient information about your interactions with us so that we can locate your personal information. If we agree that we are obliged to provide personal information to you (or someone else on your behalf), we will provide it to you or them free of charge except in exceptional circumstances.
If you wish to raise a complaint in relation to our processing of your personal data, you can contact us at email@example.com or by writing to us at Tiny Changes, Princes Exchange, 1 Earl Grey Street, Edinburgh EH3 9EE and marking your query for the attention of Turcan Connell. If you are not satisfied with our response or believe that we are not processing your personal data in accordance with the law you also have the right to lodge a complaint with the data protection regulator, the Information Commissioner’s Office. You can contact the Information Commissioner’s Office at: https://ico.org.uk/global/contact-us/.
Your rights include:
If you would like to find out more about your rights, you can visit the Information Commissioner’s Office website (https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr).
We strive to maintain accurate, complete, and relevant personal information for the purposes identified in this privacy statement. If any of the personal information we hold about you is inaccurate or out of date, you may ask us to correct it. It is important that the personal information we hold about you is accurate and current.
Security precautions in place to protect against the loss, misuse or alteration of your information
We have implemented reasonable measures designed to secure your personal information from accidental loss and from unauthorised access, use, alteration and disclosure. Details of these measures can be obtained on request.
Third parties will only process your personal information on our instructions and where they have agreed to treat the information confidentially and to keep it secure.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Our security measures are regularly reviewed.
If you have any questions regarding this policy or about our privacy practices, wish to exercise any of your rights or which to make a complaint, please contact the church office, marking your query for the attention of Tiny Changes.
Terms and Conditions
This service is provided by Tiny Changes (“TC”) (Scottish Charity Number SC049112, principal office at 1 Earl Grey Street, Edinburgh EH3 9EE) to you as a “user”, and is subject to the following terms and conditions of use.
This website is provided to users for information purposes.
The user acknowledges that this website’s systems and servers may from time to time become inoperative as a consequence of mechanical breakdown, maintenance, telecommunication connectivity, hardware and software upgrades and other causes outside the control of TC.
TC gives no condition or warranty or undertaking and makes no representation to the user about the suitability or fitness of the services for the user’s purposes other than the conditions, warranties, undertakings or representations expressly set out in these terms.
In using this website you agree not to cause damage to the website nor to affect its availability or accessibility in any way nor to effect any action that is illegal, fraudulent, harmful, offensive or obscene or that may cause distress or inconvenience to any person.
In so far as is practicable, TC ensures that this website contains accurate information. TC however cannot be held liable for any loss, infringement or damages resulting in any inaccuracies or misinformation that may inadvertently be published on the site. Furthermore, whilst all possible effort is made to ensure no viruses or malware are contained on the site, TC cannot be held responsible for any loss or damage to computer hardware, or software or loss or corruption of data, caused by use of the website.
Where content is contributed by others to the website, the views expressed in that content are the views of the contributors and not necessarily the views of TC.
This website and documents published on this website from time to time may contain links to third party sites. These third party sites are beyond the control of TC for their content and for any transactions between you and such sites. Your use of these third party sites, and any resultant transactions, may be subject to separate terms and conditions.
TC reserves the right in their sole discretion to deny users access to the website or any part of the website without notice and to decline to provide the service to any user that is in breach of these terms.
These terms and conditions shall be governed by and construed in accordance with the laws of Scotland. Any disputes arising from the use of the website shall be exclusively subject to the jurisdiction of the courts of Scotland.
Where you are invited to submit any content to this site you are required by such submission to grant TC a perpetual, royalty-free, non-exclusive, sub-licensable right and licence to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, perform, play, and exercise all copyright and publicity rights with respect to any such work worldwide and/or to incorporate it in other works in any media now known or later developed for the full term of any rights that may exist in such content. You warrant that you have the right to make such a grant. If you do not wish to grant such rights to TC, it is suggested that you do not submit your contribution to this site.
In supplying content to the website you will indemnify TC against all damages, costs, claims and expenses, including legal fees and expenses, that may be incurred by TC as a result of your breach of the above warranty; and agree to waive any moral rights in your contribution for the purposes of its submission to and publication on the website and the other purposes specified above.
Any other use of materials on this website, including storage and recording (other than on a purely temporary basis to permit you to view them), reproduction, modification, distribution, re-transmission, diversion or republication, without the prior written permission of TC, is prohibited.
This prohibition does not apply to:
1 Press releases that are posted to the website as releases to the media for news and information purposes.
Some content may be Copyrighted ©. All rights are reserved.
Where copyright in text on this website is stated to belong to a third party, permission to use the material should be sought directly from the third party.
TC will only contact you in accordance with your wishes unless otherwise permitted or required by law; your responses are recorded at the time these terms and conditions are presented.
Should you wish to modify or remove any or all of your personal information that you have supplied for the use of this website, you should request assistance by writing to TC at the service address below, stating your full name and address and providing any other relevant information.
The views expressed on any message boards that may appear on this website from time to time are those of the individual user and not those of TC. TC asks you not to post messages or e-mails which are abusive, obscene, defamatory or the content of which is otherwise undesirable, illegal or in breach of any person’s rights, and they reserve the right, in their full discretion, to remove any messages or e-mails at any time and without notice to you.
This service is brought to you by TC. Should you wish to contact us please see the point of contact details shown below.
FAO Neil Hutchison/Turcan Connell
Name of Org.:
1 Earl Grey Street
© 2019 Registered Charity terms & privacy.